About the Role
Seize a fantastic opportunity to join an elite Am Law 100 firm in Washington, DC as a Legal Secretary (Client Service Specialist) for their Litigation team.
We are searching for a highly experienced legal professional with demonstrated longevity and a successful track record supporting demanding, high-level partners. The ideal candidate is a polished, self-motivated, and detail-oriented expert in client service and legal support.
Location: Central Business District of Washington, D.C
Schedule: Standard
Compensation: $75-108k
Legal Secretary (Client Service Specialist) Requirements/Skills:
Bachelor's degree (or equivalent experience).
Minimum 6 years of legal secretarial or comparable legal experience (required).
Litigation experience (required).
Exceptional organizational skills: ability to organize, prioritize, coordinate, delegate, and work effectively on a team.
Expert-level mastery of English grammar, spelling, and punctuation.
Advanced proficiency in the Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint) for document editing, scheduling, data management, and presentations.
Advanced proficiency with document editing/comparison tools and web-based conference/sharing applications.
Advanced knowledge of legal administration: timekeeping, expense processing, and billing.
Advanced knowledge of relevant jurisdictional, court, and agency processes.
Advanced proficiency in document management systems (DMS).
Proven ability to coordinate effectively across firm-wide departments, ensuring clear communication, conflict resolution, and timely delivery of results.
Excellent written and oral communication skills required to meet deadlines and provide results while maintaining compliance with Firm policy.
Legal Secretary (Client Service Specialist) Responsibilities:
Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support.
Coordinate legal practice tasks and projects.
Coordinate administrative functions and facilitate completion of tasks including such as finance/billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings, and other administrative projects as assigned.
Coordinate with and delegate to firm resources, practice support or similar departments in International offices in the handling of tasks and projects.
Prepare complex legal documents and correspondence; File with appropriate court or agency; Apply subject matter expertise in coordination of legal practice tasks and projects; Maintain client materials in document management system.
Coordinate support through the Finance Department including: edit and review process of client bills; correct time entry and promotion of time entry best practices.
Review and support of the client billing process to include: proofreading, application of task codes and matter management skills, coinciding math aptitude and skills to support rates, rate changes, write-offs, preparation of expense reporting and audits as required, maintenance and consistency with billing protocols and other accounting functions.
Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements.
Work overtime as required; and demonstrate adaptability, flexibility, initiative and innovation in handling a wide variety of additional projects as required.
Company Benefits:Comprehensive Health Plan, Retirement Plan, Family Planning and Parent Support, Holistic Well-Being Support, Professional Development, Backup Child and Elder Care, PTO Plan, Employee Discounts